Extract & Send Email Data to Databases

Recently Updated on June 8th, 2021

Extract from your emails automatically

Extract any content you want from incoming emails to over 1000 apps in less than 10 minutes! Free setup help available!

Learn How to Automate Your Email Lead Data to a Database in less than 5 minutes!

Quickly Capture Incoming Email Lead Data

Are you receiving hundreds of emails everyday in your business which you wish you could capture in straight to your database? We can help you! We’ve helped thousands like you! Best part? We have a free plan just for you for your first 20 emails every month!

Automate Your Business with Parserr’s Email to Database Service

Sending email to database can be quite complicated for many businesses, depending on what database you maybe using. For instance, many of our real estate clients will use Parserr’s service to allow all their property inquiries, whether they’re rental or sales, from all of their various systems, to be automatically added to their CRM through our email to database service. We also have a number of restaurant partners using our email to database service to allow their many food orders, streaming in from multiple systems, to be automatically added into their central POS system.

There are a lot of ways Parserr can help. If you’re not sure, send us an email, and we’d be more than happy to help you automate your email!

What types of databases do you support?

“Database” can be a very loose term for a data store. In real estate terms, “database” often implies the Customer Relationship Management (CRM) software which houses all your leads, opportunities and customers. Real estate executives often receive multiple leads from varying sources like Zillow or realestate.com and need those to be added straight into their list of opportunities and leads.

In more technical terms, “database” implies the housing of data in a datastore like SQL, Mysql, Redshift etc.

Luckily we support every scenario above. Developers and Real estate executives celebrate!

Email to database for Salesforce

How to Send Email Lead Data to Salesforce

Sending leads to Salesforce is often quite a pain especially if you would like to actually extract specific lead details from the body of the email (eg First name, Last name etc)

However Parserr can get you setup very quickly in this scenario:

  1. Signup with Parserr
  2. Follow our onboarding steps in-app to setup your rules (or follow this helpful guide here) and extract the data you need
  3. Follow our helpful Email to Lead guide for Salesforce

Convert Email to Database for Dynamics CRM (or Dynamics 365)

How to Send Email Data to Dynamics 365

Sending leads to Dynamics CRM, like Salesforce, is often quite a pain especially if you’re attempting to extract specific lead details from the body of the email (eg First name, Last name etc)

However Parserr can get you setup very quickly in this scenario:

  1. Signup with Parserr
  2. Follow our onboarding steps in-app to setup your rules (or follow this helpful Parserr setup guide) and extract the data you need
  3. Follow our helpful Email to Dynamics 365 guide

Email to database for Real Estate Industry

Extract lead data from Zillow, Redfin, Realtor.com & More

A common requirement we see at Parserr is the ability to extract incoming leads from sources like Zillow, realestate.com or other leads sites. Typically our customers require us to extract these emails to CRMs such as Follow up boss, Contactually, Top producer and a few others. Through our partnership with Zapier, we’re able to support these scenarios very easily. Once you signup, we simply allow you to setup your rules, and then extract the exact data you need from the email using a series of rules:

email parser for real estate

Then, signing into Zapier, you’re able to setup a trigger and action to send this data straight to your CRM. The example below shows us creating a contact in Hubspot every time a new email is sent to Parserr. However this could be done for any of the Real Estate CRMs available in Zapier. If you’re receiving leads in your email and you want them in your database/CRM, signup today and let us know if you need any help getting up and running!

How to send Email data into SQL server database


Getting data into SQL isn’t as difficult as it previously was thanks to Microsoft Flow. Here is a quick step by step guide on how to do it with Parserr right now:

  1. Signup with Parserr
  2. Follow our onboarding steps in-app to setup your rules (or follow this helpful guide here) and extract the data you need
  3. Setup Microsoft Flow to push your extracted data to SQL

Three fairly simple steps. The biggest challenge is often working out what to extract or which rules to use! But we’re here to help you work through it. If you’re having any issues extracting the data you need, please just reach out to us on support@parserr.com

What databases can I send email data to?

SQL, MySql, Redshift, Mongo, AWS Databases & More!

Getting data into SQL, MySql, Redshift, Mongo or AWS RDS from email doesn’t need to be so hard. Once you signup with Parserr, we simply allow you to setup your parsing rules, and then extract the exact data you need from the email using a series of rules as shown above with the Real Estate example. Using Zapier or Microsoft Flow you can then push that data to Microsoft SQL for example. Click the below image to see a pre-made template we have with Microsoft Flow just for that:

Or using Zapier, you can send the data straight to your Mysql instance as soon as you send an email to Parserr:

email parser for mysql

How do I start automating email data to my database?

  1. Head over here and signup for our free plan. Its simple to register. Simply give us your email and password and we will get you signed up.
  2. Once you have signed up, you’ll receive a confirmation email from us. Simply click the link we sent you to confirm:Capture
  3. Once you sign-in, follow the prompts to setup your incoming email.

Email to database integrations

Automate Email Data to various database platforms: Parserr, Zapier, Microsoft Flow

In order to send your data to your database you have three integration options:

  1. Use Parserr’s built-in integrations
  2. Use Parserr’s integration with Zapier (see below)
  3. Use Parserr’s integration with Microsoft (see below)

To see all the integration options Parserr offers within the built-in section, please signup first and then click the integrations page:

Email parsing integration with Zapier

Once you have signed up, walk through the steps below:

  1. Setting up your incoming email address – This is how we will receive the emails that you wish to send to your database. Simply setup a forward on your email account for all emails you’d like to capture. We will give you an email address to send to, no worries!
    Capture
  2. Setting up your parsing rules – Once we are receiving your emails, we will of course need to know what to do with the content. What parts of the email you need to extract. That is where you setup a few rules which will help us extract (parse) the email and get the content ready to send to the database
    Capture1
  3. Sending your data to your database – At Parserr we support multple “email to database” scenarios. Because we know everybody uses a different database, we have partnered with Zapier to allow us to send your extracted data to pretty much any database required. Salesforce to Excel, Zoho to Airtable. They are all supported. If you’re not sure then don’t be afraid to ask.Zapier
    In order to send your data to Zapier, you can signup for an account with them and once logged in, choose to “Make a zap”:

    Once you’ve clicked on “Make a zap”, choose Parserr as your trigger app:

    Once you have chosen the Parserr Trigger, simply walk through the setup steps, choosing the inbox you need within Parserr.

    Next we need to connect Parserr to your database. At this stage you’ll need to choose the correct “Action” app in Zapier. This should be your database (eg. Mysql or Sql):

    Again, walk through the steps Zapier suggests. If you get stuck we’re here to help you work through it. If you’re having any issues extracting the data you need, please just reach out to us on support@parserr.com

Email parsing integration with Microsoft Flow

Using Microsoft Flow is just as easy as using Zapier above. Once you have signed up, walk through the steps below:

  1. Setting up your incoming email address – This is how we will receive the emails that you wish to send to your database. Simply setup a forward on your email account for all emails you’d like to capture. We will give you an email address to send to, no worries!
    Capture
  2. Setting up your parsing rules – Once we are receiving your emails, we will of course need to know what to do with the content. What parts of the email you need to extract. That is where you setup a few rules which will help us extract (parse) the email and get the content ready to send to the database
    Capture1
  3. Sending your email data to your database – Once you have your rules, or at least one rule extracted, its time to get those rules showing in Microsoft Flow and complete your integration. Head on over to Microsoft Flow and login (or signup). Once signed in, click on “My Flows” in the navigation:

    Then choose to create a new flow from blank:

    Search for Parserr and choose the trigger “when an email is received”